Accounts Assistant
Location: Wakefield
We are the leading national independent auction group, led by quality people, driving the future of the remarketing industry through leading results, innovation, investment, excellence in technology and exceptional service.
Our mission is to bring new perspectives, energy and more innovative ways of working to extend our value within the automotive industry.
We have an exciting opportunity for an Accounts Assistant based at our head office in Normanton, Wakefield.
Principal Responsibilities
- Customer liaison & debt collection.
- Recording all financial transactions for assigned business unit.
- Maintain vendor payable function.
- Monitor invoicing function.
Key Performance Indicators
- At all times maintain correct accounting records.
- Meet all timelines.
- Provide accurate and timely information and analysis as required.
- Be an effective member of the Operations function.
- Effective management of internal and external relationships.
Key Success Factors
- Aid the development and implementation of best in class processes and systems.
- Adopt a continuous improvement approach to the function and the Company.
- Build strong relationships throughout the site and Company.
Customer liaison & debt collection
- Undertake inbound and outbound telephone activity to Aston Barclay buyers to ensure payments are received in line with payment terms.
- Be the finance representative for key buyers.
- Maintain relationships with other buyers.
- Review, maintain, accurately update and amend account records on the auction management system and Salesforce (with assistance from buyer services team).
- Develop chasing patterns for buyers over the phone (i.e. call prior to due date, follow up on payment date etc) and maintain logs of buyer discussions to ensure the best customer service possible.
- Fully comply with company processes and procedures. Including placing accounts on hold with assistance from buyer services.
- Coordinate regular statements to be sent out to buyers as required.
Record all financial transactions for assigned business unit
- Complete daily bank reconciliations in auction system and ensure cash book entries are correct and accurate.
- Ensure auction system is up to date for debtors paying in funds during the course of the day.
- Liaise with auction team to reconcile debit card takings made at site counters.
- Make and record internal transfers as required between other business units.
- Liaise with business units on queries as they arise.
Maintain vendor payable function
- Produce and accurately record all vendor payments.
- Prepare pay when paid vendor payment runs for non-pay regardless vendors.
- Liaise with vendor support teams for finance clearances to ensure timely payment to vendors.
Monitor invoicing function
- Issuing refunds for buyers, following Company guidelines & approval process.
- Raise sundry invoices as required
- Carry out constant auditing of all sales invoices to ensure that all data balances and correct charges applied.
Required Skills and Experience
- Numerate and financially literate.
- Proven ability in debt collection.
- Experience working within accounts administration.
- Ability to work in a complex, fast paced operations function.
- Strong interpersonal and communication skills.
- Experience of producing high quality information to deadlines.
- Proven experience of delivering exceptional service to customers both personally and through a team.
- Organisational and prioritisation skills.
- Intermediate computer & Microsoft Office knowledge.
- Rigorous attention to detail.
- Enquiring mind.
- Numerical ability.
- Financial acumen.
- Integrity & honesty.
- Self-motivation & self-discipline.
- Ability to multi-task
- Reliability.
- Maintains focus on business and results.
- Well organised.
- Embraces change & innovation.
- Conscientiously delivers for customers.
Salary
£25,000
Hours
Monday - Friday 8.30am - 5.30pm
